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The Student Senate is a group of students made up of Grade 11 & 12 students from each of Edmonton Catholic's 11 High Schools. Student Senators will focus on making sure the District's Plan for Continuous Growth is being met and followed by a student perspective.


The Purpose of the Student Senate


Background

The Board of Edmonton Catholic Schools has a long history of providing for student voice. This

commitment has been evident in actions such as administration and analysis of surveys (e.g. Tell

Them From Me, renamed Our School), analysis of Accountability Pillar student responses, and

Board-District wide Student Council meetings. In order to further formalize provision for student

voice, the Board has implemented the concept of a Student Senate. The Student Senate is an

avenue for student voice to be provided by student representatives from each high school.

The primary purpose of providing such student voice is the promotion and advancement of

Catholic education in Edmonton Catholic Schools. The Senate shall assist the Board by providing

a student perspective to improving the quality of education in the District within the framework of

the Board’s Strategic Plan and the District Plan for Continuous Growth

All communication of the Student Senate shall align with our Catholic faith. All communication of

the student Senate must be non-partisan. Electronic communications of the Student Senate will

be carried out using ECSD email accounts and not personal accounts. It is critical that the

student voice provided is representative of all Edmonton Catholic Schools high school students.

The Student Senate shall endeavour to create opportunities for interschool collaboration in their

area of the city.

How the Senate Operates


Administration and District High Schools will provide the structure and support necessary for the

Student Senate to ensure that it is a mechanism for meaningful student engagement.

Procedures

1. The role of the District Administrator/Facilitator:

1.1 A District Administrator shall be assigned to moderate, supervise, and support the work of

the Senate;

1.2 The Facilitator will be responsible for the following activities:

1.2.1. Assume the responsibilities of supervision of the members of the Senate and that

the students and the Senate as a body are conducting themselves within the

framework of Edmonton Catholic Schools’ Administrative Procedures;

1.2.2. Create a field trip form for meetings of the Senate and ensure that all Senators

have completed and returned this form;

1.2.3. Liaise with the Board Office and the Office of the Superintendent to set the

meeting schedule;

1.2.4. Arrange for the training of the Senate;

1.2.5. Act as “parliamentarian” for the Senate;

1.2.6. Ensure that the Senate develops, follows and updates a Policies and Procedures

Manual;

1.2.7. Guide the Executive of the Senate in the setting of agendas and other business;

In the absence of an Executive, the Facilitator will assume these duties. (to be

removed at the end of the 2017-18 school year)

1.2.8. Ensure that the activities of the Senate remain within the parameters of the

Board’s Strategic Plan and the District Plan for Continuous Growth; and,

{00069773v1}

Edmonton Catholic Separate School District No. 7

Administrative Procedures Manual Page 2 of 2

1.2.9. Assist the Senate in planning and implementing an annual Student Symposium.

2. The role of the High School Administration:

2.1 Because the Student Senate represents the authentic student voice from the high schools

of Edmonton Catholic Schools, it is important that the Senators be determined by the

students.

2.1.1. Each high school must have one grade 11 (junior) representative and one grade

12 (senior) representative.

2.1.2. High schools will determine their own process for the election of Senators. They

may designate members of the student leadership team who have been elected,

or they may elect students specifically to the office of Student Senate. The

Principal shall ensure that Senators meet these criteria and submit the names of

the school senators to the Superintendent by May 31 for the upcoming school

year.

2.2 In situations where a junior Senator’s attendance has not been acceptable, as determined

by the Student Senate, the Chairperson of the Student Senate may recommend, in writing,

to the principal of that Senator’s school by April 30 of that year. The decision to remove a

Senator from their seat ultimately rests with the High School Administration.

3. The role of Senator:

3.1 Attend monthly after-school meetings September to June;

3.2 Engage in orientation and training sessions;

3.3 Ensure their views expressed are reflective of the student population in their respective

schools;

3.4 Report back to their high school in regard to representations made to the Student Senate;

3.5 Assist in the planning and implementation of the annual Edmonton Catholic Schools

Student Symposium;

3.6 Contribute to the development of community amongst District high schools; and,

3.7 Attend public meetings of the Board whenever possible.


Your 2017-2018 Senate


Student Senate

The Student Senate is a group of students made up of Grade 11 & 12 students from each of Edmonton Catholic's 11 High Schools. Student Senators will focus on making sure the District's Plan for Continuous Growth is being met and followed by a student perspective.


The Purpose of the Student Senate


Background

The Board of Edmonton Catholic Schools has a long history of providing for student voice. This

commitment has been evident in actions such as administration and analysis of surveys (e.g. Tell

Them From Me, renamed Our School), analysis of Accountability Pillar student responses, and

Board-District wide Student Council meetings. In order to further formalize provision for student

voice, the Board has implemented the concept of a Student Senate. The Student Senate is an

avenue for student voice to be provided by student representatives from each high school.

The primary purpose of providing such student voice is the promotion and advancement of

Catholic education in Edmonton Catholic Schools. The Senate shall assist the Board by providing

a student perspective to improving the quality of education in the District within the framework of

the Board’s Strategic Plan and the District Plan for Continuous Growth

All communication of the Student Senate shall align with our Catholic faith. All communication of

the student Senate must be non-partisan. Electronic communications of the Student Senate will

be carried out using ECSD email accounts and not personal accounts. It is critical that the

student voice provided is representative of all Edmonton Catholic Schools high school students.

The Student Senate shall endeavour to create opportunities for interschool collaboration in their

area of the city.

How the Senate Operates


Administration and District High Schools will provide the structure and support necessary for the

Student Senate to ensure that it is a mechanism for meaningful student engagement.

Procedures

1. The role of the District Administrator/Facilitator:

1.1 A District Administrator shall be assigned to moderate, supervise, and support the work of

the Senate;

1.2 The Facilitator will be responsible for the following activities:

1.2.1. Assume the responsibilities of supervision of the members of the Senate and that

the students and the Senate as a body are conducting themselves within the

framework of Edmonton Catholic Schools’ Administrative Procedures;

1.2.2. Create a field trip form for meetings of the Senate and ensure that all Senators

have completed and returned this form;

1.2.3. Liaise with the Board Office and the Office of the Superintendent to set the

meeting schedule;

1.2.4. Arrange for the training of the Senate;

1.2.5. Act as “parliamentarian” for the Senate;

1.2.6. Ensure that the Senate develops, follows and updates a Policies and Procedures

Manual;

1.2.7. Guide the Executive of the Senate in the setting of agendas and other business;

In the absence of an Executive, the Facilitator will assume these duties. (to be

removed at the end of the 2017-18 school year)

1.2.8. Ensure that the activities of the Senate remain within the parameters of the

Board’s Strategic Plan and the District Plan for Continuous Growth; and,

{00069773v1}

Edmonton Catholic Separate School District No. 7

Administrative Procedures Manual Page 2 of 2

1.2.9. Assist the Senate in planning and implementing an annual Student Symposium.

2. The role of the High School Administration:

2.1 Because the Student Senate represents the authentic student voice from the high schools

of Edmonton Catholic Schools, it is important that the Senators be determined by the

students.

2.1.1. Each high school must have one grade 11 (junior) representative and one grade

12 (senior) representative.

2.1.2. High schools will determine their own process for the election of Senators. They

may designate members of the student leadership team who have been elected,

or they may elect students specifically to the office of Student Senate. The

Principal shall ensure that Senators meet these criteria and submit the names of

the school senators to the Superintendent by May 31 for the upcoming school

year.

2.2 In situations where a junior Senator’s attendance has not been acceptable, as determined

by the Student Senate, the Chairperson of the Student Senate may recommend, in writing,

to the principal of that Senator’s school by April 30 of that year. The decision to remove a

Senator from their seat ultimately rests with the High School Administration.

3. The role of Senator:

3.1 Attend monthly after-school meetings September to June;

3.2 Engage in orientation and training sessions;

3.3 Ensure their views expressed are reflective of the student population in their respective

schools;

3.4 Report back to their high school in regard to representations made to the Student Senate;

3.5 Assist in the planning and implementation of the annual Edmonton Catholic Schools

Student Symposium;

3.6 Contribute to the development of community amongst District high schools; and,

3.7 Attend public meetings of the Board whenever possible.


Your 2017-2018 Senate